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Terms of Reference for consultancy for the development of a Training Manual on Strategic Planning, Leadership, Project Management, Monitoring and Evaluation for the AU Department of Political Affairs, Peace and Security (D-PAPS)

Background

  1. As part of efforts at enhancing the efficiency of the Department of Political Affairs, Peace and Security (DPAPS), the Department commissioned a Training Needs Analysis in 2022.
  2. The TNA identified several training needs, singling out four as being critical. The four critical needs identified are Strategic planning, Leadership, Project Management Monitoring and Evaluation, Team Building and Negotiations.
  3. The core mandate of the Department is the promotion of peace, security and stability on the Continent using the full gamut of governance, peace and security institutions of the Organisation, the regional economic communities/regional mechanisms and member states.
  4. Most of the staff of the Department are subject matter experts in governance, political affairs, peace and security. Their primary responsibilities are therefore policy formulation, support to implementation, review and innovation in the above-mentioned fields. To effectively discharge the responsibilities above-mentioned, responsibilities are devolved to Directorates, Divisions and Units. This makes it imperative for personnel at the various levels of leadership to have the requisite competencies for strategic thinking, management and leadership.
  5. As part of efforts at addressing the identified needs and develop the requisite competencies, the Department with support from the Training for Peace (TfP) programme proposes to design an integrated training manual for Strategic Planning, Leadership, and Project Management, Monitoring and Evaluation.
  6. The integrated training manual is to provide standardized training on the identified areas of need. The AU recognizes that each of the identified areas is Specialized. However, the idea of the training is not necessarily to develop Specialists in the field. Rather, the training is to provide the needed competencies to enable trained persons to perform their tasks effectively and efficiently.
  7. This will be in-service training. Personnel will have to undertake the training whilst performing their daily tasks. The manual must therefore be designed to accommodate a balance between continued work and training. In addition, to enhance interaction and allow participants to process and apply the knowledge gained, the training manualshould be based on an iterative learning design.
  8. Gender and intersectional considerations including considerations for persons with visual impairment shall be incorporated into the manual and suggested approaches.
  9. This Terms of Reference covers three of the four identified areas of need: Strategic planning, Leadership, and Project Management, and Monitoring and Evaluation.

Objectives of the Training Needs Analysis

  1. The overall objective of the Training Manual is to provide relevant information for standardised training on strategic planning, leadership, and project management, monitoring and evaluation to the staff of the AU-DPAPS.

Specific objectives

  1. Design a resource for Trainers to utilize in designing training on strategic planning, leadership, project management, monitoring and evaluation for training staff of DPAPS. The Manual must include relevant training methods that includes:
  2. Relevant exercises, case studies, handouts, templates, workbooks and assignments
  3. Facilitators guide to be utilised for training
  4. Self-paced guides for learners

Scope of Work

  1. Design an integrated Manual that provides systematic information for training on strategic planning, leadership, project management, monitoring and evaluation
  2. Develop individual and group exercises, case Studies, handouts, templates etc to aid teaching
  3. Develop a comprehensive Facilitator’s Guide to be used with the Training Manual
  4. Develop self-paced guides to enable independent continuous learning by staff

The Secretariat of the TfP, the TfP partners and the Project Management Team of the DPAPS will support the consultant in meeting the overall objectives of the consultancy including a review of the outputs; running a virtual platform for consultations (where necessary), and access to the DPAPS and relevant documents respectively.

Deliverables

  1. Inception report that outlines understanding of assignment, approach, outline and workplan.
  2. Draft Training Manual with Facilitator’s Guide, Exercises, Case Studies, Templates, Work books and self-paced guides

Expected Schedule of Work

Date

Activity

Number of Days

7th August

Submission of Technical Proposals

10th August

Contracting completed

21 August

First draft of deliverables

13

28th August

Feedback on Manual Provided

TfP

31st August

Finalised draft of Manual submitted

3

11th -13th Sept

Pilot Training

To be contracted separately

22nd Sept

Review and submission of Final Manual

4

1 October

Language Review and Layout of Manual

TfP

Contract duration

The contract shall commence on 10th August 2023 and end on 31st September 2023, unless terminated at an earlier date.

Qualification and Competencies

  • Minimum of five years’ experience as a senior level curriculum development expert specifically in the field of strategic planning, Leadership, project Management, Monitoring and Evaluation
  • Proven ability to design customized training manuals for international organisations based on iterative learning approaches
  • Demonstrated ability to mainstream gender and intersectional considerations in Training Manuals
  • Understanding of the working methods of the AU Department of Political Affairs, Peace and Security
  • Excellent interpersonal skills to engage at all levels of management and staff.
  • Experience conducting online in-depth interviews and focus groups

Language Competence - Excellent written and spoken English

Educational requirements

  1. Advanced University degree or equivalent experience in strategic planning, leadership, project management, monitoring and evaluation.
  2. Language requirements:  Fluency in English that is informed and guided by excellent empirical drafting capabilities.

Contract management and reporting

The consultancy will be contracted and administratively managed by the Institute for Security Studies on behalf of the TfP. The Consultant will report on his or her activities to Dr Dawit Yohannes on behalf of the Training for Peace Partners, through the Coordinator of the Training for Peace Secretariat. The Secretariat of the TfP will have operational oversight over the performance of the assignment.

This is a home-based assignment. Travel is not required. The Consultant will engage virtually:

  1. Engagements with interlocutors at the AUC will be facilitated by the Secretariat of the Training for Peace programme
  2. The TfP will provide IT support to host virtual meetings.

Deadline for Technical and Financial Proposals

Qualified applications are invited for the above assignment. The deadline is 7th August. Please direct your submission to: The Coordinator, Training for Peace programme at training4peace@gmail.com

Closing Date: 7 August 2023
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