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Terms of Reference for consultancy for the development of a Training Manual for Standardising the Working Documents of the D-PAPS of the African Union Commission


  1. As part of efforts to enhance the efficiency of the Department of Political Affairs, Peace and Security (DPAPS), the Department commissioned a Training Needs Analysis in 2022. The TNA identified several training needs, including ‘establishing writing and reporting standards across board”.  
  2. As part of efforts to respond to the need for standardized writing and reporting, the D-PAPS commissioned the development of a number of handbooks to guide analysis and knowledge development. These include the Toolkit for Gender Sensitive Reporting and a Handbook for Standardising the Working Documents of the Department of Political Affairs, Peace and Security (D-PAPS) of the African Union Commission (AUC). In addition, the AU has also developed a child protection policy and a continental framework for youth peace and security which seeks to promote the inclusion of children and youth in decision making processes.
  3. As part of efforts to promote the production of high-quality, standardised working documents at the Department, D-PAPS with the support of the Training for Peace Programme proposes to develop a two-part Training Manual to sensitize the Peace and Security Council on inclusive reports and train the staff of the Department on the development of standardized inclusive reports respectively.
  4. The training manual will be used to sensitize the Peace and Security Council on what to look out for in knowledge products submitted by the Department, motivate existing staff to utilize the various products and assist in knowledge production, and assist with the onboarding of new staff.
  5. The Manual will be used for in-service training. Personnel will have to undertake the training whilst performing their daily tasks. The Manual must therefore be designed to balance continued work and training. In addition, the training manual should be based on an iterative learning design to enhance interaction and allow participants to process and apply the knowledge gained.
  6. The Manual and suggested approaches shall have gender and intersectional considerations, including considerations for persons with visual impairment.

Objectives of the Training Needs Analysis

The overall objective of the Training Manual is to provide relevant information for training on standardised knowledge production.

Specific Objectives

  1. Design a resource for Trainers to utilise in designing training on the development of knowledge products for varied target audiences including the Peace and security Council, the Commissioner for Peace and Security, the Directors of the two directorates and others:
  2. Appropriate exercises, case studies, handouts, templates, workbooks and assignments
  3. Facilitators guide for training
  4. Self-paced guides for learners

Scope of work

The Consultant shall undertake the following key activities and deliverables to achieve the objective:

  1. Design a training Manual based on the Staff Handbook, the Gender Reporting Toolkit, the AU Child protection Policy and the Continental Framework on Youth Peace and Security that provides systematic information for training on knowledge development, particularly analysis, report writing and various types of briefs.
  2. Develop individual and group exercises, case studies, handouts, templates etc, to aid in teaching
  3. Develop a comprehensive Facilitator’s Guide to be used with the Training Manual
  4. Develop self-paced guides to enable independent continuous learning by staff

The Secretariat of the TfP, the TfP partners and the Project Management Team of the DPAPS will support the Consultant in meeting the overall objectives of the consultancy, including a review of the outputs, running a virtual platform for consultations (where necessary), and access to the DPAPS and relevant documents respectively.


  1. Draft Training Manual including a Sensitization Brief, with Facilitator's Guides, Exercises, Case Studies, Templates, Workbooks and self-paced guides

Expected Schedule of Work



Number of Days

7 August

Submission of Technical Proposals

10 August

Contracting completed

15 August

Annotated outline of the Manual


17 August

Feedback on Annotated Outline submitted


31 August

Draft Manual including the Sensitization Brief for the PSC, exercises, Learners Guide etc


11th -13th Sept

Pilot Training

To be contracted separately

22 September

Review and submission of Final Manual


1 October

Language Review and Layout of Manual


Contract Duration

The contract shall commence on 10 August 2023 and end on 31 September 2023 unless terminated earlier.

Qualification and Competencies

  • Minimum of ten years’ experience as a Policy Officer in a Multilateral organisation
  • Demonstrated skills as a Technical Writer
  • Proven ability to design customised training manuals for international organisations based on iterative learning approaches
  • Demonstrated ability to mainstream gender and intersectional considerations in Training Manuals
  • Understanding of the working methods of the AU Department of Political Affairs, Peace and Security
  • Excellent interpersonal skills to engage at all levels of management and staff.

Language Competence - Excellent written and spoken English

Educational Requirements

  1. Advanced University degree or equivalent experience in political science, law or any other social sciences
  2. Language requirements:
  3. Fluency in English that is informed and guided by excellent empirical drafting capabilities.

Contract Management and Reporting

The Consultant will be contracted and administratively managed by the Institute for Security Studies on behalf of the TfP. For remuneration purposes, the Consultant will report on their activities to Dr Dawit Yohannes on behalf of the Training for Peace Partners through the Coordinator of the Training for Peace Secretariat. The Secretariat of the TfP will have operational oversight over the performance of the assignment.

This is a home-based assignment. Travel is not required. The Consultant will engage virtually:

  • The Secretariat of the Training for Peace programme will facilitate engagements with interlocutors at the AUC
  • The TfP will provide IT support to host virtual meetings.

Deadline for Technical Proposal

Qualified applications are invited for the above assignment. The deadline is 7 August. Please direct your submission to The Coordinator, Training for Peace programme at

Closing Date: 7 August 2023

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